Migrate your Google Scholar account

Please follow these steps to migrate your Google Scholar Account

These instructions only apply if you use your @lboro.ac.uk email address to edit your Google Scholar profile. To check if you need to take action, please visit  and enter your email address and password.

If you see this image, you are logged into Google Scholar with your @lboro.ac.uk email address, you need to move to Step 1.

Screenshot of Loughborough email name display

If you see a Gmail account or similar, you do not need to take any further action.

Step 1

Use an existing, or create a new, Gmail account

Login with a personal Gmail account either on a personal device or using Incognito/Private browsing mode OR create a new Gmail account which will be in the form of something@gmail.com

Then go to:  

Step 2

Editing the Scholar Profile

Edit the Google Scholar account by clicking 'My profile'

If 'My Profile' does not appear at the top left of the page, click on the 3 lines in the top left corner and select 'My Profile' from there.

Step 3

Adding your Google Scholar details

Edit your profile to reflect your current details and click 'Next'.

  • Name - Use the same version of your name across publications.
  • Affiliation - Use the same institutional name across all journals and conferences.
  • Email for verification - This will still be your @lboro.ac.uk email address. (This is to prove you are a member of LU and is NOT how you login to edit Google Scholar).
  • Areas of interest

Step 4

Verifying your email address

You will then receive an email from Google Scholar to your Loughborough email address as verification. Follow the instructions and you will now have 'Verified email at lboro.ac.uk' on your Scholar profile. 

Note: Please be aware that after you have changed your email address, co-authors to Journal papers may be lost so you will need to re-link them. 

Step 5

Updating your Publications 

Google will automatically suggest publications based on the name you entered, if you do not see your publications, you will need to search for them: 

  • Type the title of the article box into the search box. 
  • Check the box next to the title of the article you want to relink. 
  • Click the 'merge' button in the top menu to merge the records into one. 
  • Ensure citations are correctly linked to the main record of the article. 

This process will help ensure that citations are accurately displayed and linked to the correct articles in your Google scholar profile. This is the same process and the general housekeeping you would ordinarily complete every few months depending on your publication frequency. 

Step 6

Updating your Optional Settings

Ensure that 'Make my profile public' is selected. 

It is recommended to set Google Scholar to automatically find new articles and update your page. However, you should review your publications list in Google Scholar regularly for: 

  • Missing papers 
  • Incorrect or duplicate items 
  • Papers by authors with similar names 
  • Remove anything that is not yours 
  • Add missing outputs manually if needed

Finally, click 'Done'.

Step 7

Re-link co-authored papers

After you have changed your email address, co-authors to publications may be lost so you will need to either re-link them or ask the author of the publication to re-link your new account. 

Citations will be updated by Google, for more information please visit: .  

Step 8

Duplicate Scholar profile warning

At this stage, you may get a duplicate scholar warning profile. Please note, the profile you logged into with the Gmail email address in Step 1 will be your primary account, therefore it is strongly recommended to delete your old/existing account.

You should delete the old/existing Google Scholar account for the following reasons:

  1. Citations can be split across both accounts, therefore impacting accurate metrics. 
  2. Counting. Only one entry is counted towards the metric, with two, it may fail to recognise either. 
  3. A single profile ensures the best search results and most up to date affiliation and contact information. 
  4. Professional credibility. Multiple accounts can make research seem less credible and verified institutional accounts should be the consolidated into a primary account. 
  5. System Automation Errors. Google’s algorithm may auto-link your name to a stale duplicate profile, preventing users from finding your actual current work.  

Further Information

Further information, including maintaining an up-to-date ORCID ID is available in the Research Central learn module hosted by the University Library: â€¯   

For any support with Google Scholar, please email Libraryresearchsupport@lboro.ac.uk.

FAQ's

There are three key reasons why this change is being made: 

  1. Google has indicated that it plans to charge organisations that allow access to some Google services using corporate-style email addresses, such as @lboro.ac.uk. Given the availability of a free and more appropriate alternative, the University has approved turning off access via University email accounts, with the agreement of Research and Innovation Committee and the Pro Vice-Chancellor for Research and Innovation. 
  2. Using a personal Google account, such as a Gmail account, to manage your Google Scholar profile means you can retain and manage the same profile throughout your career, including if you move between organisations. Your profile can also continue to show you as verified at ÄûÃÊÊÓƵ in the profile header, even when it is managed through a personal Google account. 
  3. Google is simplifying access to its services and encouraging sign-in with a Google account (Gmail) to improve security, convenience and integration. 

Note: Anyone joining the University since 2019 will have only had the option to manage their Google Scholar profile using a personal Gmail/Google mail account. 

 

Please follow the link here:

Google provides online help here:   

As well as an online community here: